About the Role: Payroll Specialist
As a Payroll Specialist, you will be responsible for processing payroll accurately and on time while ensuring compliance with legal and company policies. You will manage payroll records, resolve discrepancies, and provide support for employee payroll inquiries. The role requires a keen eye for detail, strong organizational skills, and knowledge of payroll systems and tax regulations.
Job Brief
We are looking for a Payroll Specialist to oversee and process payroll operations efficiently and accurately. In this role, you will be responsible for ensuring timely payroll processing, maintaining compliance with tax laws and company policies, and resolving payroll-related issues. You will work closely with HR and Finance teams to manage payroll records, process employee payments, and address inquiries.
Roles & Responsibilities: Payroll Specialist
Process payroll monthly, such as salaries, overtime, deductions, and bonuses, accurately and in a timely manner.
Collect and verify timekeeping and attendance information through the most recent time management software.
Create annual payroll reports to analyze system efficiency and reliability.
Ensure tax compliance by establishing and maintaining state tax IDs for the company.
Keep orderly records of vital payroll documents, including direct deposit forms and system information.
Perform training sessions to familiarize staff with time and attendance monitoring systems.
Monitor payroll functions from input of data to calculations up to payroll policy revision for smooth pay release.
Coordinate with in-house teams and third-party vendors for maximizing payroll processing efficiency.
Deliver complete assistance to staff at all stages of their payroll journey, clearing out any apprehension or question they may have.
Deliver guidance and insight regarding payroll issues as and when other departments request the same.
Help in simplifying payroll procedures to enhance overall planning, control, and effectiveness of operations.
Skills and Requirements
Bachelor’s degree in Human Resources, Accounting, Finance, or a related field.
Minimum of three years of experience in payroll processing.
Strong communication, time management, and interpersonal skills.
Proficiency in MS Office; experience with HRMS systems is a plus.
In-depth knowledge of local labor laws, tax regulations, and compliance requirements.
Analytical mindset with problem-solving abilities and quick decision-making skills.
Ability to thrive in a fast-paced, deadline-driven environment.
Commitment to maintaining confidentiality and handling sensitive payroll data securely.
Detail-oriented approach with the ability to accurately process and review large data sets.
Flexibility to adapt to changing business needs and work extended hours during month-end and year-end payroll cycles.
Experience in payroll processing, compliance, and client management for multinational companies (MNCs) is highly desirable.
Note:
This template can be tailored to meet the specific needs and requirements of your organization. Modify the roles and responsibilities, along with the qualifications, to reflect the unique characteristics of the position you are looking to fill