About the Role: Operations Coordinator
The Operations Coordinator will be in charge of the smooth running of day-to-day business operations. The job entails coordinating processes, scheduling, documentation, and assisting internal teams to maximize efficiency. You will be an integral part of enhancing operational processes, resolving issues, and facilitating communication among departments.
Job Brief
We are looking for a highly organized Operations Coordinator to oversee and streamline our daily business operations. In this role, you will be responsible for managing schedules, coordinating workflows, maintaining essential documentation, and supporting cross-functional teams to enhance efficiency. You will play a key role in ensuring smooth operational processes, troubleshooting challenges, and facilitating communication between departments.
Roles & Responsibilities: Operations Coordinator
Act as a single point of contact for internal and external stakeholders.
Enable communication and coordination among various departments.
Track and control inventory levels of supplies and equipment.
Coordinate with vendors and manages vendor management to obtain required materials and services.
Help optimize resource utilization for maximum efficiency.
Work with team members to create and implement streamlined processes.
Regularly evaluate and improve operational workflows.
Gather and analyze operational data to determine trends and areas of improvement.
Produce frequent reports to give insights into key performance indicators
Help in planning, execution, and monitoring of projects.
Monitor project timelines and milestones to ensure timely delivery
Install and maintain quality control measures to ensure high standards are achieved.
Perform frequent audits to determine and correct operational discrepancies.
Skills and Requirements
Educational & Experience Requirements
Bachelor’s degree in Human Resources, Business Administration, or a related field.
Minimum of three years of experience in payroll, operations, or a similar field.
Key Skills & Competencies
Communication & Interpersonal Skills
– Strong verbal and written communication with the ability to collaborate across departments.
Time Management
– Ability to manage multiple tasks efficiently in a fast-paced environment.
Problem-Solving Mindset
– Analytical thinker with a proactive approach to resolving operational and payroll-related challenges.
Attention to Detail
– Strong ability to review and manage large data sets accurately.
Decision-Making Ability
– Quick and effective decision-making skills under tight deadlines.
Confidentiality
– High level of discretion in handling sensitive payroll and operational data.
Technical Proficiency
Proficiency in MS Office (Excel, Word, PowerPoint).
Working knowledge of HRMS and payroll systems is an advantage.
Additional Requirements
Comprehensive understanding of local labor laws and compliance regulations.
Ability to adapt to dynamic business needs and resource constraints.
Flexibility to work extended hours during month-end, year-end, or as per job requirements.
Experience in handling payroll, compliance, and client management for multinational companies (MNCs) is preferred.
Note:
This template can be tailored to meet the specific needs and requirements of your organization. Modify the roles and responsibilities, along with the qualifications, to reflect the unique characteristics of the position you are looking to fill