A Relieving Letter is an official document issued by an employer to an employee upon resignation, confirming the successful completion of the notice period and release from duties. It serves as proof of resignation, helping employees transition smoothly to their next job.
What is a Relieving Letter?
A Relieving Letter is a formal document provided by an employer that:
Confirms the employee has officially resigned
States the last working day
Verifies there are no pending obligations
Serves as proof of employment for future jobs
It is different from an experience letter, which highlights an employee’s skills and tenure.
Key Elements of a Relieving Letter
A well-structured relieving letter should include:
Employee Details – Name, designation, department
Resignation Acknowledgment – Confirmation of resignation acceptance
Last Working Day – Official date of exit
No Dues Statement – Confirmation of clearance from financial, project, or company asset obligations
Gratitude & Best Wishes – A professional farewell message
Company Signature & Stamp – Authentication by HR or management
How to Write a Relieving Letter?
Use Official Company Letterhead – Ensures credibility
Address the Employee Formally – Use their full name and designation
Acknowledge Resignation – Confirm receipt of the resignation
Mention Last Working Day – Clearly state the final employment date
Confirm No Dues – Ensure all financial and procedural clearances are completed
Express Gratitude – Thank the employee for their service
Close Professionally – Sign off with HR or management approval
Sample Relieving Letter Templates
Template 1: Simple Relieving Letter
Date: [Insert Date] Subject: Relieving Letter
Dear [Employee Name],
We acknowledge the receipt of your resignation letter dated [Resignation Date], and we confirm your resignation from the position of [Job Title] at [Company Name].
Your last working day with the organization was [Last Working Day], and we confirm that you have been relieved from your duties with effect from this date.
We appreciate your contributions during your tenure and wish you success in your future endeavors.
Best Regards, [HR Manager Name] [Company Name]
Template 2: Detailed Relieving Letter
Date: [Insert Date] Subject: Official Relieving Letter
Dear [Employee Name],
We acknowledge the receipt of your resignation letter dated [Resignation Date] and confirm that your resignation from the position of [Job Title] at [Company Name] has been duly accepted.
Your last working day with the company was [Last Working Day], and all exit formalities have been completed. We confirm that there are no dues pending from your end.
During your tenure, your contributions have been valuable to the organization, and we sincerely appreciate your dedication and hard work. We extend our best wishes for your future professional journey.
For any further reference or clarifications, feel free to contact the HR department.
Best Regards, [HR Manager Name] [Company Name]
Why Is a Relieving Letter Important?
Serves as an official document for future employers
Confirms the employee has left with no pending dues
Helps maintain a positive employer-employee relationship
Ensures a smooth transition between jobs
Relieving Letter Tips
Keep it professional – Maintain a formal tone
Be concise – Include only necessary details
Use company letterhead – Adds authenticity
Mention no dues clearance – Avoids future disputes
Express appreciation – Maintain a positive tone
Conclusion
A Relieving Letter is a crucial document that formally closes an employee’s tenure in an organization. Ensuring accuracy and professionalism in this letter helps maintain a positive employer-employee relationship.