Relieving Letter Guide

A Relieving Letter is an official document issued by an employer to an employee upon resignation, confirming the successful completion of the notice period and release from duties. It serves as proof of resignation, helping employees transition smoothly to their next job.

What is a Relieving Letter?

A Relieving Letter is a formal document provided by an employer that:

  • Confirms the employee has officially resigned

  • States the last working day

  • Verifies there are no pending obligations

  • Serves as proof of employment for future jobs

It is different from an experience letter, which highlights an employee’s skills and tenure.

Key Elements of a Relieving Letter

A well-structured relieving letter should include:

  • Employee Details – Name, designation, department

  • Resignation Acknowledgment – Confirmation of resignation acceptance

  • Last Working Day – Official date of exit

  • No Dues Statement – Confirmation of clearance from financial, project, or company asset obligations

  • Gratitude & Best Wishes – A professional farewell message

  • Company Signature & Stamp – Authentication by HR or management

How to Write a Relieving Letter?

  • Use Official Company Letterhead – Ensures credibility

  • Address the Employee Formally – Use their full name and designation

  • Acknowledge Resignation – Confirm receipt of the resignation

  • Mention Last Working Day – Clearly state the final employment date

  • Confirm No Dues – Ensure all financial and procedural clearances are completed

  • Express Gratitude – Thank the employee for their service

  • Close Professionally – Sign off with HR or management approval

Sample Relieving Letter Templates

Template 1: Simple Relieving Letter

Date: [Insert Date] Subject: Relieving Letter

Dear [Employee Name],

We acknowledge the receipt of your resignation letter dated [Resignation Date], and we confirm your resignation from the position of [Job Title] at [Company Name].

Your last working day with the organization was [Last Working Day], and we confirm that you have been relieved from your duties with effect from this date.

We appreciate your contributions during your tenure and wish you success in your future endeavors.

Best Regards, [HR Manager Name] [Company Name]


Template 2: Detailed Relieving Letter

Date: [Insert Date] Subject: Official Relieving Letter

Dear [Employee Name],

We acknowledge the receipt of your resignation letter dated [Resignation Date] and confirm that your resignation from the position of [Job Title] at [Company Name] has been duly accepted.

Your last working day with the company was [Last Working Day], and all exit formalities have been completed. We confirm that there are no dues pending from your end.

During your tenure, your contributions have been valuable to the organization, and we sincerely appreciate your dedication and hard work. We extend our best wishes for your future professional journey.

For any further reference or clarifications, feel free to contact the HR department.

Best Regards, [HR Manager Name] [Company Name]


Why Is a Relieving Letter Important?

  • Serves as an official document for future employers

  • Confirms the employee has left with no pending dues

  • Helps maintain a positive employer-employee relationship

  • Ensures a smooth transition between jobs

Relieving Letter Tips

  • Keep it professional – Maintain a formal tone

  • Be concise – Include only necessary details

  • Use company letterhead – Adds authenticity

  • Mention no dues clearance – Avoids future disputes

  • Express appreciation – Maintain a positive tone

Conclusion

A Relieving Letter is a crucial document that formally closes an employee’s tenure in an organization. Ensuring accuracy and professionalism in this letter helps maintain a positive employer-employee relationship.

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